THE DESIGN AND IMPLEMENTATION OF COMPUTERIZED PERSONNEL MANAGEMENT SYSTEM
(A CASE STUDY OF PROJECT DEVELOPMENT INSTITUTE PRODA)
PRODA is a research and development centre based in Enugu.
Personnel management system deals with the general operation procedure and flow of information about people working in the organization, in this case, PRODA as well their future personnel needs. This system is concerned primarily with the basic functions orf recruitment training and development benefits and welfare, the achievement of personnel policies and procedures.
Computerized system poses high speed of processing precision, storage, its versatility and high retrieval system makes possible the completion of tasks that could never been achieved with manual system because of the difficulty of completing them on time for the results to be useful.
Therefore in the project, I will carry out among other things the feasibility study of existing system, design and develop, a new system implementable in any given Dbase4.
ORGANISATION OF WORK
The project work is made up of the title page, the Approval page, Certification, Dedication, Acknowledgement, the Abstract, the Organization work, the Table of Figures and Contents.
It is also divided into chapters, which is seven in number.
Chapter One is made up of introduction which is subdivided into statement of the problem, purpose of the study, the aims and objectives of the study, the scope of the study, limitation/ constraint of the study. Assumption and definition of terms of the study chapter two is made up of literature review of the study chapter three is made up of the description and analysis of the existing system, facts finding and method, organizational structure, objectives of the existing system, input, process, output analysis, information flow diagram, problem of the existing system and justification of the new system.
Chapter four is made up of the design of the new system, output specification and design, input specification and design, input specification and design, file design, procedure chart, system flowchart and system requirement.
Chapter five is made up of the implementation of the study, program design, program flowchart, pseudocodes, source program and test run.
Chapter six is made up of documentation of study.
Chapter seven is made up of recommendation and conclusion.
TABLE OF FIGURES
Figure 1: Information flow diagram
Figure 2: Procedure chart
Figure 3: System flow chart
Figure 4: Program design
Figure 5: Program flowchart
TABLE OF CONTENTS
Organization of Work
Table of Figure
Table of contents
1.1 Statement of the problem
1.2 Purpose of the Study
1.3 Aims and Objectives of the study
1.4 Scope of the study
1.5 Limitation of the study
1.7 Definition of terms
2.0 Literature Review
3.1 Description and Analysis of the existing system
3.2 Fact finding methods
3.3 Objective of the existing system
3.4 Input, process, and output analysis
3.5 Problems of the existing system
3.6 Justification of the new system
4.0 Design of the new system
4.1 Output specification and Design
4.2 Input specification and design
4.2 File Design
4.3 Procedure chart
4.5 System flowchart
4.4 System requirements
5.2 Program design
5.3 Program flowchart
7.0 Conclusion and Recommendation
Computers have become a glamorous new adventure especially its limitless areas of application. With the society, so computer oriented literacy and application have become a must computer literacy involve knowledge of basic computer concepts that is knowing simple computer terminology, how he computer works and how it can basically be used to solve problems. The quest for computer knowledge is increasing being felt in the society, schools at all levels are vigorously acquiring computer and engaging in in computer education which has become a requirement for many institution. Many companies and organization are all interested on how fast they could get the job done with great efficiency and accuracy. Not only that many organization no longer employ those who have no basic computer knowledge. In Nigerian today, basic knowledge in computer has become one of the criteria for employment.
Following the emergency of computer and other electronice data processing equipment paper working and other recording keeping system have been replaced with the term data processing.
This “data processing” became popular when men can no longer remember all his activities and the need for record keeping came into play.
The uses of computer have caused decisive changes in human civilization. Its development is one of the major events not just in scientific history, but in the world history. Computers have a bigger impact on then the atomic energy. Another major event that more or less made some historical period, the only possibility that atomic energy will have bigger impact in its case is that there will be bo historian to discuss the matter. T he computer has deeper effect on us than anything else because it penetrates the technological level. It penetrates the logical activity, political activity and the way people think. It is very difficult to think of any aspect of our life that are not scientifically influenced.
The trade unionists and workers have attached sentiments and evils against this situation machine because they see it as necessarily increasing the level of unemployment at categories of the labour force. But researchers are sincerely of the view that is automations creates unemployment but displacing it from some jobs, it is capable of generating greater employment opportunities by increasing aggregate output. This will ensure a greater demand for goods, services and likewise labour in the economy of the country. This is the type of result that is employed by industry, organization, forms, especially in administration. Where automation has been properly conceived implemented and managed.
Personnel management is one crucial tasking and risking aspects of organization is glaringly not only important but also an essential necessity. The advantage and applications a re limitless impotential may be a brief and snappy scan at the function of personnel management will quickly unveil the arduous and tasking nature of the processes and the unlimited advantages of application of the computer in the personnel management system.
The personnel management system term among other embraces:-
· Recruitment, selection and placement
· Wages and salaries administration
· Employee welfare, health and safety and leave
· Training and development and industrial relations and joint consultation
The computers have not always helpful to managers and decisions maker because of our inability to properly unlock the potential of computer-based system especially in help decisions makers. Computer is reshaping all of society and the world business.
In this project titles “Computer-based personnel management information” system is centered on using the computer as an aid to process (manipulate) the personnel and all its management function with its attached advantages over the mundane or obsolete traditional filing system.
1.1 STATEMENT OF THE PROBLEM
Anybody who has worked in any form or organization could attest to the problems of delay in carrying out one of the management functions enumerated above, untimely processing and production reports, lack of paper storage, data information omissions, destination of information/ records etc.
Hence need for a computer-based personnel information system for PRODA.
1.2 PURPOSE OF STUDY
The purpose of my study is to help the project development institute (PRODA) to manage information in their personnel management department through the help of computer. It will also help in decision-making and see to the smooth running of the organization.
1.3 AIMS AND OBJECTIVES
The basic aim of this work is to provide information for the effective and efficient management of staff in the institute. To this end, the system aims at doing the following: –
§ Recording, for all employees, data concerning service history and personnel attributes.
§ Recording, for all employees, data concerning leave movements.
§ Revealing vacant positions and evaluating current employees for training.
§ Projecting personnel needs, retirements and other staff movements.
§ Providing an inventory of skills required for the institute’s programs and processes.
§ Determining raining assignments
§ Providing an inventory of skills available in the institute, manning tables (job assignments), job specifications and descriptions.
§ Providing a means of ready access and summarization of the characteristics so recorded and providing reports on them.
1.4 SCOPE OF THE STUDY
This study shall be limited to only PRODA and shall only be concerned with the personnel management system.
Also management functions are varied and numerous. Therefore this project mostly dwells on recruitment, selection and placement, and wages and salaries but the latter sparingly treated sue to time constraint.